Finance Specialist

Finance Specialist 
Purpose: This position manages all government and contract billings and monitoring related budget and tracking reports. 

Category: Regular, Full-time; Non-exempt, Hourly 

Reports to: Controller 

Compensation Starting Range: $16.83 per hour (Dependent upon relevant education, experience, and preferred qualifications).   

Major Duties & Responsibilities: 
  • Performs monthly DES billing for PCOA direct services, provider contracts, and the Community Service System (CSS). 
  • Prepares and monitors monthly client cost share invoices and PCAH private pay invoices. 
  • Prepares all government and contract billings and monitors related budget and tracking reports.  
  • Prepares and monitors monthly client cost share invoices and PCAH private pay client invoices. Maintains AR monitoring reports for clients, budgets, and attend meetings.  
  • Prepares and submits ALTCS billings and related research on submissions. 
  • Attends and actively collaborates with others at all scheduled meetings and trainings. 
  • Builds and maintains a cooperative working relationship with others. 
  • Utilizes technical expertise to complete all assigned tasks with an emphasis on quality and timeliness. 
  • Works independently and collaboratively with others with minimal supervision. 
  • Ensures that work adheres to local, state, and federal governmental regulations, and other applicable rules and requirements. 
  • Uses virtual collaboration platforms to perform work as necessary (e.g. Zoom or Teams). 
  • Participates in individual and team meetings, huddles, trainings, and scheduled events. 
Qualifications: 
An equivalent combination of education and experience related to the position may be considered. 

  • A High school diploma or GED; some college or an Associate’s degree with coursework in accounting is preferred.  
  • At least one (1) year of experience in finance or accounts payable; two (2) years is preferred. 
  • At least one (1) year of experience in fund account billing is preferred.  
  • At least one (1) year of experience in data entry; two (2) years is preferred. 
Additional Qualifications: 
  • Must have reliable transportation.  
  • Must successfully obtain and maintain AZ Level 1 Fingerprint Clearance and Central Registry background clearance. 
Knowledge, Skills, & Abilities: 

  • Skill in the use of MIP or similar accounting software. 
  • Skill in using Microsoft Office suite with an emphasis in Excel at an intermediate level. 
  • Ability to create, maintain, and data enter information in databases with accuracy. 
  • Ability to demonstrate a commitment to the vision, mission, and values of Pima Council on Aging and its family of non-profit companies. 
  • Ability to effectively communicate with, receive information from, and convey information to others. 
  • Ability to manage time, organize work, set priorities, meet deadlines, and follow up on work assignments with minimal supervision. 
  • Ability to operate standard office equipment, such as fax machines, copiers, printers, and phone systems. 
  • Ability to professionally represent the organization and work harmoniously with diverse populations including staff, clients, and providers. 
Schedule, Post of Duty, & Travel Requirements: 

  • 37.5 hours weekly, primarily Monday-Friday, 8:30am – 5:00pm. 
  • This position is located at the Lupu Building (8467 East Broadway, Tucson AZ 85710). 
  • Infrequent travel is required between PCOA locations. 

PCOA offers a comprehensive benefits package, including: 

  • Employees working at least 30 hours per week are eligible for medical, (PPO and HDHP with or without an HSA) dental, and vision benefits. Employees working at least 37.5 hours per week are eligible for additional voluntary life and AD&D, as well as long- and short-term disability benefits. 
  • Regular, full-time employees receive 14 paid holidays, 21 days of vacation and 15.5 days of sick leave. Part-time employees receive a prorated amount of time off depending on the number of hours worked. 
  • Employees are immediately eligible to contribute and are vested in a 401K plan upon hire. 
  • An employee wellness and employee assistance program are available to support the health and wellness of all PCOA employees and members of their household. 
  • In-house training and professional development opportunities available. 

About Pima Council on Aging 

Pima Council on Aging’s mission is to promote dignity and respect for aging, and to advocate for independence in the lives of Pima County’s older adults and their families. We are Pima County’s leading experts on aging well, advocacy, and unbiased information for older adults and their families. Founded in 1967, PCOA was among the first aging services organizations in the nation. We are passionate about improving the experience of aging in our community. 

With more than five decades of service to Pima County’s communities, we have developed an unparalleled network of service partners and programs and older adults. This allows us to continually find new ways to serve our community through direct services and partnerships. We strive to be inclusive, innovative, and integrated into the fabric of our community. The agency budget of $17M, which includes Caregiver Training Institute and Pima Care at Home (members of the PCOA family of nonprofit agencies), is comprised of national, state, and local government contracts; grants, contributions, and gifts; program fees; and special event revenues.  

Our Commitment to Equal Employment Opportunity: 

At Pima Council on Aging, we don’t just accept differences – their importance is one of our key values. We are committed to building a team that serves the community by representing a variety of backgrounds, perspectives, skills, and abilities. As an equal opportunity employer, we support diversity, foster equity, and are committed to creating an inclusive and accessible environment for all. 

Program Support Specialist

Purpose:  This position provides clerical and administrative support services and participates in special projects as needed. 

Category: Regular, Full-time; Non-exempt, Hourly 

Compensation Starting Range: $15.27 per hour (Dependent upon relevant education, experience, and preferred qualifications).   

Major Duties & Responsibilities: 

  • Assists with various administrative and clerical tasks, and other special projects as assigned. 
  • Compiles, stores, retrieves, and reports organizational and program data as needed. 
  • Acts as the first point of contact and provides information, assistance, and referrals regarding PCAH, PCOA, and community services as appropriate. 
  • Assists the team with intakes, screenings, service transitions and placement of caregivers. 
  • Obtains and records information relating to interactions and communications with clients and staff members. 
  • Assists in monitoring staff schedules and assignments. 
  • Facilitates client/caregiver introductions in clients’ home utilizing personal transportation. 

Qualifications: 

An equivalent combination of education and experience related to the position may be considered. 

  • A High School diploma or GED; some college or an Associate’s degree is preferred.  
  • At least six (6) months of experience in administrative support, data entry, Microsoft Office Suite, and customer service; one (1) year is preferred. 

Additional Qualifications: 

  • Bilingual in English and Spanish is preferred.  
  • Must have reliable transportation.  
  • Must successfully obtain and maintain AZ Level 1 Fingerprint Clearance and Central Registry background clearance. 

Knowledge, Skills, & Abilities: 

  • Knowledge and skill in customer service practices. 
  • Knowledge of the referral and onboarding process. 
  • Skill in using Microsoft Office suite and virtual collaboration platforms. 
  • Ability to demonstrate a commitment to the vision, mission, and values of Pima Council on Aging and its family of non-profit companies. 
  • Ability to effectively communicate with, receive information from, and convey information to others. 
  • Ability to operate standard office equipment, such as fax machines, copiers, printers, and phone systems. 
  • Ability to professionally represent the organization and work harmoniously with diverse populations including staff, clients, and providers. 
  • Ability to use the Electronic Visit Verification (EVV) system. 

Schedule, Post of Duty, & Travel Requirements: 

  • 37.5 hours weekly, primarily Monday-Friday, 8:30am – 5:00pm. 
  • This position is located at the Katie Building (600 South Country Club Road, Tucson AZ 85716). 
  • Frequent travel is required between PCOA locations. 

PCAH offers a comprehensive benefits package, including: 

  • Flexible schedules. 
  • Medical benefits for employees working an average of 30 hours per week over 52 weeks. 
  • Prorated time off depending on the number of hours worked. 
  • An employee wellness and employee assistance program to support the health and wellness of all PCAH employees and members of their households. 
  • In-house training and professional development opportunities. 

PCAH’s Commitment to Caregivers and Our Clients: 

Caregiving is not just a job – it is a passion and a purpose. It is a chance to do work you love while making a lasting impact on someone’s life. Caregivers are the core of what we do at PCAH. They are trained in a realistic home-like setting, equipped with all the tools and resources for them to excel and be successful. Through our uplifting team environment, professional development activities, and recognition of their tireless work, our caregivers are given the opportunity for growth and achievement. 

PCAH offers both short- and long-term non-medical services designed to meet our clients and their family’s needs. Our goal is to improve their quality of life through occasional assistance and companionship in the safety of their home. 

Our Commitment to Equal Employment Opportunity: 

At PimaCare at Home, we don’t just accept differences – their importance is one of our key values. We are committed to building a team that serves the community by representing a variety of backgrounds, perspectives, skills, and abilities. As an equal-opportunity employer, we support diversity, foster equity, and are committed to creating an inclusive and accessible environment for all. 

Direct Care Worker

PimaCare at Home (PCAH) is a wholly owned subsidiary of Pima Council On Aging. PCAH is a home care agency for the elderly and disabled in Pima County. Join our winning team and enjoy competitive wages and excellent benefits.

PCOA Commitment to Equal Employment Opportunity: At Pima Council on Aging, we don’t just accept differences – their importance is one of our key values. We are committed to building a team that serves the community by representing a variety of backgrounds, perspectives, skills, and abilities. As an equal opportunity employer, we support diversity, foster equity, and are committed to creating an inclusive and accessible environment for all.

RESPONSIBILITIES SPECIFIC TO POSITION:

Direct Care Workers may be responsible for any or all of the following duties, per client care plan:

PERSONAL CARE
Assist with showering, bathing, toileting, dressing, shampooing and grooming; assist with transfers to and from wheelchair or bed; assist with eating; assist with ambulating; assist with routine nail and skin care; f. assist with tasks necessary for the comfort and safety of movement-restricted clients; assist with special appliances and/or prosthetic devices; assist with training the client, the client’s family members and/or friends in personal care tasks

NUTRITIONAL MAINTENANCE
Planning and cooking meals, following client specific diets as directed; assist with meal set up and/or feeding

SHOPPING
Shopping for and storing of food, medicine and supplies

LAUNDRY
Washing, drying and folding of clothes and linens; ironing of clothes – only if clothes cannot be worn without being ironed

LIGHT HOUSEKEEPING
Cleaning Dusting furniture; cleaning floors; cleaning bathrooms; cleaning windows if necessary to attain safe or sanitary conditions; cleaning kitchen to include routine cleaning of kitchen appliances (stove, oven, microwave, refrigerator); washing dishes; changing linens; making beds; routine cleaning of household appliances

GENERAL TASKS
Medication reminders and assistance with self-medication; monitor the client to prevent personal injury and/or property damage; establish a structured schedule which meets the client’s needs; provide companionship suited to the client’s ability to participate in shared activities; including conversations, games, reading, outdoor activities, etc.

Maintains effective working relationships with BESTCARE@HOME coworkers and employees

Demonstrates professionalism and effective customer service while interacting with the general public

May accompany client to medical appointments using transportation scheduled by the Program Contractor


ESSENTIAL FUNCTIONS:

  1. Travel when required to client’s home via personal car or public transportation.
  2. Provide or assist client with personal care, including bathing, toileting, dressing, grooming, transfers, eating, ambulation, skin and nail care, use of special appliances/prosthesis..
  3. Meal preparation, assist client with eating, or feeding.
  4. Shopping for groceries, medications, medical supplies as needed.
  5. Complete client’s laundry.
  6. Clean client’s areas of the home, including dusting, washing floors, bathroom, kitchen, changing linen, and making bed, and routine cleaning of appliances.
  7. General supervision of the client including medication reminders, preventing personal injury, companionship.
  8. Communicate any change in client’s condition with case manager and/or nurse supervisor when indicated.
  9. Complete requirements for CPR and First Aid, TB and Criminal Affidavit by the expiration date
  10. Use telephony as instructed to indicate hours worked.
  11. Communicate any changes in the DCW work schedule with supervisor.

KNOWLEDGE/SKILLS REQUIRED TO PERFORM RESPONSIBILITIES:

  1. Applying personal care techniques;
  2.  Physical strength and flexibility needed to bend, stoop, lift during housekeeping, personal care, and transferring the client without any physical restrictions or limitations.
  3. Communicating with others in a friendly manner; and
  4. Any combination of training and experience that demonstrates minimum knowledge and skills in personal care and basic housekeeping activities.

OTHER JOB REQUIREMENTS:

  1. Speak, read, write and be able to understand in English
  2. Current CPR and First Aid training
  3. Current DCW Training or to be completed within 90 days of hire
  4. Current TB test within the past 6 months showing no evidence of pulmonary disease
  5. Hold or can obtain an Arizona Level 1 Fingerprint Clearance Card
  6. Compliance with criminal history background checks including fingerprinting upon initial appointment and criminal affidavit on an annual basis thereafter.
  7. Compliance with Driver’s Background check to ensure safe driving record (3 moving violations within the previous 18 months will disqualify a candidate).
  8. Not be related to the ALTCS client as a natural, adoptive or stepparent of a child under 18.
  9. Successfully pass the skills and written tests of the Direct Caregiver Training.

To Apply (Do one of the following):

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