HR Specialist

Posted 2 months ago

Reports to: Director of Human Resources

Category: Hourly Non-Exempt, Grade 4 (Full-time)

Purpose: Perform a variety of professional responsibilities in support of PCOA’s centralized Human Resources function, including but not limited to recruiting, orientation, coordination of the New Hire and volunteer process, termination process, HR administrative work, Assist in the completion of HR metrics and reporting and planning of events

Major Duties and Responsibilities:
The first point of contact for the Human Resources Department.
• Provides excellent customer service to staff, applicants and outside vendors and visitors.
• The HR Coordinator will answer phone calls from employees as well as external inquiries.
• Meet with employees as needed to answer questions regarding employment.
• Coordinates and performs the new hire process from the point of a new requisition through the completion of new hire paperwork. This includes pre-screening paperwork (background check) and appropriate pre-employment testing.
• Performs reference checks for staff as needed and requested.
• Coordinates and performs the termination process from the time the requisition is received through the creation of the term file.
• Maintenance of all staff files in accordance with state and federal laws.
• Maintains up-to-date employment files and is responsible for the accurate filing of all HR-related documents.
• Functions as an expert in the HRIS system to include data entry, knowledge of all functions, and creating and generating reports.
• Assists in the review of selection, testing and other related employment systems as needed for continuous updating, improvement and legal compliance.
• Assures compliance with all state and federal employment regulations.
• Assists in creating and compliance of HR Policies and SOP’s
• Performs other administrative tasks which are HR-related duties as assigned by the DHR, as necessary.
• Assist in the planning, preparation, and execution of training and events.

Minimum Qualifications:
• Associates degree preferred
• At least 2 years’ experience in recruiting, new-hire processing, and orientation as well as 3 years overall human resources knowledge, preferably within the non-profit industry.
• Successful Level 1 fingerprint clearance and background check.
• Bi-lingual in English/Spanish preferred.

Knowledge, Skills and Abilities:
• Strong computer skills with knowledge of Microsoft Office programs (Word, Excel, PowerPoint)
• Previous experience with Paylocity/HRIS products
• Principles and practices of Human Resources administration
• Ability to prioritize and coordinate a variety of tasks and assignments
• Able to communicate clearly in English verbally, electronically, and in writing
• Work independently and manage daily responsibilities and deadlines
• Thorough understanding of group benefits administration
• Recruitment, selection, and job analysis techniques and application
• Basic employee relations principles and practices in a union environment
• Ability to prepare comprehensive reports, communicate with all levels of staff and management and to effectively convey ideas in both verbal and written format.
• Ability to project a positive and professional demeanor and approach, reflective of PCOA’s values
• Ability to elicit buy-in and cooperation of others
• Ability for appropriate decision-making and problem-solving, utilizing information, company policies, and personal judgment through experience
• Strong organizational skills, with emphasis on attention to detail and continuous follow-up
• Ability to multi-task, manages interruptions, handle stress, and effectively matriculate in a fast-paced, frequently changing environment
• Relies on experience and judgment to plan and accomplish goals. A wide degree of creativity and latitude is expected
• Position requires sitting at least 70% of the day
• Standing and walking at least 30% of the day
• Use of fingers, hands, wrists, and arms to perform daily responsibilities as they relate to typing, writing, filing, and phone usage

Working Environment:
• While performing the essential duties/responsibilities of this job, some work will be sedentary, performed in a typical office environment with low noise level due mostly to office equipment.
• While performing the duties of this job, the employee is regularly required to walk, stand and occasionally climb or balance, stoop, kneel, and reach with hands and arms. The employee must lift and/or move up to 35 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception and ability to adjust focus. Hearing requirements include ability to listen and respond appropriately to conversations in person or on the phone.
• Incumbent will make visits to participants’ homes or living sites and may encounter unsanitary conditions and a variety of clients.

PCOA reserves the right to modify and interpret this position description. This description in no way implies that these are the only duties and responsibilities to be performed by the employee occupying this position. This position description is not an employment contract, implied or otherwise; the employment relationship remains “at-will.” The position requirements are subject to change to reasonably accommodate qualified disabled individuals.

Pima Council on Aging is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

To apply for this position, please download and complete our job application using this link. Please submit your completed application along with supporting documents below, send it to, or fax to 520-762-4773.

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