Reports to: VP of Population Health Initiatives, Pima Council on Aging (PCOA)
Category: Exempt, Full Time, Grade 9, Salary Range: $65,000 – $75,000
Purpose: The Program Administrator is a Registered Nurse and is responsible for the overall administration of the organization, program and curricula development, management, and direct supervision of instructors and staff. The Program Administrator is responsible for ensuring CGTI meets the needs of our community and for ensuring high integrity in the management of the school.
Create an environment for success through the following duties:
• Responsible for the planning, supervision, management, and evaluation of all educational programs to support the CGTI mission, vision, and values.
• In collaboration with the PCOA VP of Philanthropy & Communications, participate in a multifaceted fundraising program that meets the goals and objectives of the organization.
• In collaboration with the VP of Population Health Initiatives, manage the preparation of the annual budget, goals, and objectives for each fiscal year, as well as lead the development of the multi-year strategic plan.
• Hire and supervise instructors and staff in accordance with PCOA and CGTI policies, including performance, planning, evaluation, and education/training.
• Act as the main point of contact for instructors on course specific matters.
• Maintain professional contact with other institutions, associations, and organizations and in cooperation with the CGTI Operations Coordinator, further develop the Industry Partner (student placement) program.
• Support the Operations Coordinator in day-to-day operations of the school. Ensure administrative and financial systems are established and in place that support the overall mission of CGTI.
• Develop and maintain policies and procedures necessary for high quality, affordable educational services.
• Ensure that the program meets applicable requirements of all licensing board statutes (Arizona Board of Nursing (AZBN) and Nursing Care Institution Administrators (NCIA)) and funders including, but not limited to, the Workforce Innovation and Opportunity Act (WIOA) Title I-B funding through Arizona Job Connection.
• Complete all required applications, renewals, and reports to maintain continued school accreditation from licensing bodies, including but not limited to AZBN and NCIA.
• Complete and submit all required documents and reports and update required information in Arizona Job Connection for continued eligibility on the Department of Economic Security Eligible Training Provider List.
• Ensure that the program meets federal requirements regarding clinical facilities and serve as liaison for clinical sites.
• Evaluate the effectiveness of all programs through class evaluations and implement improvements. Share class evaluation summaries with staff, instructors and PCOA administration on a regular basis.
• Develop and revise the curricula to be current and relevant to the needs of CGTI students and fulfill all state requirements.
• Assist in providing orientation to new students including review of the Student Handbook and expectations for classroom, skills, and clinical aspects of the program.
• In conjunction with the CGTI Student Engagement Specialist, review attendance records, exam proficiencies, class participation, and involvement that contributes to each student’s success/failure in the program. Meet with students to review progress and address areas of concern.
• In conjunction with the Operations Coordinator, create and maintain course and instructor schedules to meet program needs.
• Ability to represent CGTI and PCOA as a senior leader
• Ability to supervise individuals with clarity and fairness
• Strong business development and community-based relationship building skills
• Strong financial management skills
• Ability to communicate effectively both orally and in writing
• Ability to take initiative, think critically, and problem solve
• Ability to effectively communicate in person, via phone, in online platforms, and email
• Ability to use standard office equipment
• Attention to detail and ability to plan, organize and prioritize multiple job tasks
• Ability to appropriately use, protect and preserve the confidentiality of information
• Understand and demonstrate commitment to the vision, mission, and values of both CGTI and PCOA
• Hold a Registered Nurse license that is active and in good standing or multistate privilege to practice as an RN under A.R.S. Title 32, Chapter 15
• Have at least two years of nursing experience, at least one year of which is in the provision of long-term care facility services
• Basic proficiency in Microsoft Office Suite, (Word, Power Point, Outlook, and Excel)
• Successful fingerprint clearance and criminal background check
• Knowledge of AZBN, NCIA and WIOA compliance requirements, social media, basic proficiency in scheduling software, Client Relationship Management tools and video conferencing platforms preferred
This is a fulltime position, 37.5 hours weekly, primarily Monday-Friday, 8:30 am – 5:00 pm, with occasional evening and weekend hours.
CareGiver Training Institute Background
The CareGiver Training Institute (CGTI) is a nonprofit training school offering post-secondary educational programs for Certified Nursing Assistants, Certified Caregivers, and Assisted Living Managers. Since 2003, CGTI has educated thousands of individuals to provide quality care to elderly and disabled persons. The mission of the CareGiver Training Institute is to be the leader in healthcare education by elevating standards in training, inspiring excellence in our students, and positively impacting our community. The organization, a subsidiary of Pima Council on Aging, plays a critical role in developing a strong healthcare workforce in southern Arizona. We are currently recruiting for a Program Administrator.