Job Type: Full Time

Finance Specialist

Purpose: This position manages all government and contract billings and monitoring related budget and tracking reports.  Category: Regular, Full-time; Non-exempt, Hourly  Reports to: Controller  Compensation Starting Range: $16.83 per hour (Dependent upon relevant education, experience, and preferred qualifications).

Major Duties & Responsibilities:

Performs monthly DES billing for PCOA direct services, provider contracts, and the Community Service System (CSS).  Prepares and monitors monthly client cost share invoices and PCAH private pay invoices.  Prepares all government and contract billings and monitors related budget and tracking reports.   Prepares and monitors monthly client cost share invoices and PCAH private pay client invoices. Maintains AR monitoring reports for clients, budgets, and attend meetings.   Prepares and submits ALTCS billings and related research on submissions.  Attends and actively collaborates with others at all scheduled meetings and trainings.  Builds and maintains a cooperative working relationship with others.  Utilizes technical expertise to complete all assigned tasks with an emphasis on quality and timeliness.  Works independently and collaboratively with others with minimal supervision.  Ensures that work adheres to local, state, and federal governmental regulations, and other applicable rules and requirements.  Uses virtual collaboration platforms to perform work as necessary (e.g. Zoom or Teams).  Participates in individual and team meetings, huddles, trainings, and scheduled events.

Qualifications:

An equivalent combination of education and experience related to the position may be considered.  A High school diploma or GED; some college or an Associate’s degree with coursework in accounting is preferred.   At least one (1) year of experience in finance or accounts payable; two (2) years is preferred.  At least one (1) year of experience in fund account billing is preferred.   At least one (1) year of experience in data entry; two (2) years is preferred.

Additional Qualifications:

Must have reliable transportation.   Must successfully obtain and maintain AZ Level 1 Fingerprint Clearance and Central Registry background clearance.

Knowledge, Skills, & Abilities:  Skill in the use of MIP or similar accounting software.  Skill in using Microsoft Office suite with an emphasis in Excel at an intermediate level.  Ability to create, maintain, and data enter information in databases with accuracy.  Ability to demonstrate a commitment to the vision, mission, and values of Pima Council on Aging and its family of non-profit companies.  Ability to effectively communicate with, receive information from, and convey information to others.  Ability to manage time, organize work, set priorities, meet deadlines, and follow up on work assignments with minimal supervision.  Ability to operate standard office equipment, such as fax machines, copiers, printers, and phone systems.  Ability to professionally represent the organization and work harmoniously with diverse populations including staff, clients, and providers.

Schedule, Post of Duty, & Travel Requirements:  37.5 hours weekly, primarily Monday-Friday, 8:30am – 5:00pm.  This position is located at the Lupu Building (8467 East Broadway, Tucson AZ 85710).  Infrequent travel is required between PCOA locations.

PCOA offers a comprehensive benefits package, including: 

• Employees working at least 30 hours per week are eligible for medical, (PPO and HDHP with or without an HSA) dental, and vision benefits. Employees working at least 37.5 hours per week are eligible for additional voluntary life and AD&D, as well as long- and short-term disability benefits. 
• Regular, full-time employees receive 14 paid holidays, 21 days of vacation and 15.5 days of sick leave. Part-time employees receive a prorated amount of time off depending on the number of hours worked. 
• Employees are immediately eligible to contribute and are vested in a 401K plan upon hire. 
• An employee wellness and employee assistance program are available to support the health and wellness of all PCOA employees and members of their household. 

• In-house training and professional development opportunities available. 

About Pima Council on Aging 

Pima Council on Aging’s mission is to promote dignity and respect for aging, and to advocate for independence in the lives of Pima County’s older adults and their families. We are Pima County’s leading experts on aging well, advocacy, and unbiased information for older adults and their families. Founded in 1967, PCOA was among the first aging services organizations in the nation. We are passionate about improving the experience of aging in our community. 

With more than five decades of service to Pima County’s communities, we have developed an unparalleled network of service partners and programs and older adults. This allows us to continually find new ways to serve our community through direct services and partnerships. We strive to be inclusive, innovative, and integrated into the fabric of our community. The agency budget of $17M, which includes Caregiver Training Institute and Pima Care at Home (members of the PCOA family of nonprofit agencies), is comprised of national, state, and local government contracts; grants, contributions, and gifts; program fees; and special event revenues.  

Our Commitment to Equal Employment Opportunity: 

At Pima Council on Aging, we don’t just accept differences – their importance is one of our key values. We are committed to building a team that serves the community by representing a variety of backgrounds, perspectives, skills, and abilities. As an equal opportunity employer, we support diversity, foster equity, and are committed to creating an inclusive and accessible environment for all. 

Purpose:  This position provides clerical and administrative support services and participates in special projects as needed. 

Category: Regular, Full-time; Non-exempt, Hourly 

Compensation Starting Range: $15.27 per hour (Dependent upon relevant education, experience, and preferred qualifications).   

Major Duties & Responsibilities: 

• Assists with various administrative and clerical tasks, and other special projects as assigned. 
• Compiles, stores, retrieves, and reports organizational and program data as needed. 
• Acts as the first point of contact and provides information, assistance, and referrals regarding PCAH, PCOA, and community services as appropriate. 
• Assists the team with intakes, screenings, service transitions and placement of caregivers. 

• Obtains and records information relating to interactions and communications with clients and staff members. 
• Assists in monitoring staff schedules and assignments. 
• Facilitates client/caregiver introductions in clients’ home utilizing personal transportation. 

Qualifications: 

An equivalent combination of education and experience related to the position may be considered. 

• A High School diploma or GED; some college or an Associate’s degree is preferred.  
• At least six (6) months of experience in administrative support, data entry, Microsoft Office Suite, and customer service; one (1) year is preferred. 

Additional Qualifications: 

• Bilingual in English and Spanish is preferred.  
• Must have reliable transportation.  

• Must successfully obtain and maintain AZ Level 1 Fingerprint Clearance and Central Registry background clearance. 

Knowledge, Skills, & Abilities: 

• Knowledge and skill in customer service practices. 
• Knowledge of the referral and onboarding process. 
• Skill in using Microsoft Office suite and virtual collaboration platforms. 

• Ability to demonstrate a commitment to the vision, mission, and values of Pima Council on Aging and its family of non-profit companies. 
• Ability to effectively communicate with, receive information from, and convey information to others. 
• Ability to operate standard office equipment, such as fax machines, copiers, printers, and phone systems. 
• Ability to professionally represent the organization and work harmoniously with diverse populations including staff, clients, and providers. 
• Ability to use the Electronic Visit Verification (EVV) system. 

Schedule, Post of Duty, & Travel Requirements: 

• 37.5 hours weekly, primarily Monday-Friday, 8:30am – 5:00pm. 
• This position is located at the Katie Building (600 South Country Club Road, Tucson AZ 85716). 
• Frequent travel is required between PCOA locations. 

PCAH offers a comprehensive benefits package, including: 

• Flexible schedules. 
• Medical benefits for employees working an average of 30 hours per week over 52 weeks. 
• Prorated time off depending on the number of hours worked. 
• An employee wellness and employee assistance program to support the health and wellness of all PCAH employees and members of their households. 
• In-house training and professional development opportunities. 

PCAH’s Commitment to Caregivers and Our Clients: 

Caregiving is not just a job – it is a passion and a purpose. It is a chance to do work you love while making a lasting impact on someone’s life. Caregivers are the core of what we do at PCAH. They are trained in a realistic home-like setting, equipped with all the tools and resources for them to excel and be successful. Through our uplifting team environment, professional development activities, and recognition of their tireless work, our caregivers are given the opportunity for growth and achievement. 

PCAH offers both short- and long-term non-medical services designed to meet our clients and their family’s needs. Our goal is to improve their quality of life through occasional assistance and companionship in the safety of their home. 

Our Commitment to Equal Employment Opportunity: 

At PimaCare at Home, we don’t just accept differences – their importance is one of our key values. We are committed to building a team that serves the community by representing a variety of backgrounds, perspectives, skills, and abilities. As an equal-opportunity employer, we support diversity, foster equity, and are committed to creating an inclusive and accessible environment for all.